System Functionality

Contractors.es – all the tools your construction company needs, in one place.

The construction management software is designed to simplify daily operations as much as possible – from the first client contact, through project planning and team management, to financial settlements and monitoring progress on-site.

Each module of the software for construction companies is intuitive and ready to use immediately, giving full access from day one to features that support business growth and increase profitability.

In addition to the web version, an integrated mobile app is available for employees and subcontractors carrying out tasks in the field.

Explore all Contractors.es modules and see how a single system can streamline your company’s daily operations.

Contracts (Construction Projects)

The module in this section of the software for construction companies supports every stage of project execution – from preparing cost estimates, through work planning, to reporting and settlements. Contractors.es simplifies the management of contracts, bids, scope changes, and additional costs, ensuring full transparency for both the contractor and the investor. Thanks to integration with other features, such as site inspections and issue tracking, it is possible to monitor progress in real time and respond more quickly to unforeseen situations.

Bidding

This is the first stage of cooperation with the client. Its purpose is to present a general proposal for carrying out the work – this can be either a preliminary declaration of readiness to collaborate or a detailed offer including the scope, terms, and estimated project costs.

Importing Estimates

This feature allows importing cost estimates prepared in Norma PRO in ATH format. Thanks to this functionality, the data in the estimate is automatically populated, saving time and eliminating the risk of errors caused by manual entry.

Estimating

Contractors.es enables the quick creation of simplified estimates based on a predefined work scope price list. Each calculation can be easily adjusted by adding additional items or modifying existing ones. This allows preparing an offer in just a short time.

Project Management

All stages of an investment can be monitored within a single system. The schedule, budget, and work progress are always at hand, allowing for quick responses to changes. This ensures projects are executed more efficiently, transparently, and with full control over resources.

Work Scope Change Log

This feature is used to document any changes to the agreed scope of work, along with the costs generated by these changes. It allows real-time tracking of project modifications, supporting transparency and facilitating control over the progress of the investment.

Planning and Recording Site Inspections

This feature records both ongoing and scheduled visits to the work site. Such visits are conducted by personnel supervising the project execution.

Requests for Information

This feature collects records of requests for information, commonly used in construction to clarify any uncertainties or fill gaps in information found in specifications, plans, contracts, or other documents.

Material Verification Log

This tool supports architects and engineers in checking whether the specified materials meet the project requirements. The module collects data on product verifications, allowing for monitoring their compliance with investment requirements at every stage of the project.

Invoices

Simple issuance of standard, advance, and final invoices for projects estimated and settled using the time and materials method.

Subcontractor Contract Register

This feature stores all contracts with subcontractors in one place, providing quick access to terms of collaboration, deadlines, and obligations.

Additional Costs

This feature allows recording expenses that were not included in the original project estimate, such as materials, wages, equipment, and others. It helps monitor and control additional costs at every stage of project execution.

Work Planner

This feature enables task scheduling for employees and subcontractors based on the actual needs of the project. The planner’s graphical view shows when and where each worker should be assigned. The system allows precise allocation of personnel to specific tasks according to their specialization and the project stage.

Reports

This feature generates reports based on the data collected in the system. These include summaries related to the financial or time balance of a project, as well as employee or subcontractor compensation.

Sales Targets

This feature allows setting sales targets for employees responsible for acquiring new contracts. It facilitates monitoring progress toward goals and analyzing the effectiveness of sales activities.

Issue Log

This feature stores information about problems reported during construction, renovation, or installation work. It is divided into two sub-modules: general issues and weather-related issues that prevent work.

Employee Compensation

This feature enables efficient settlement of tasks carried out by subcontractors and employees. The system automatically displays active contracts, sums paid amounts, and monitors the progress of settlements.

crm

This tool centralizes all client information, allowing easy tracking of communication, proposals, orders, and collaboration history. It enables efficient management of the sales process, monitoring project progress, and maintaining long-term client relationships, which translates into better business results.

Calendar

This is a tool for planning tasks, meetings, and phone calls. In Contractors.es, this process is easy and enjoyable thanks to a clear and straightforward interface.

Companies database

It collects data on partner companies, which may include renovation, installation, and maintenance firms, as well as equipment or material suppliers.

Contacts and employees database

It stores data on employees or individuals associated with other companies with whom business contacts have been established.

Meetings, phone calls, tasks

The CRM records events, calls, or meetings entered by you to ensure they are not overlooked in the future. It allows viewing both your own calendar and the calendar of the team you manage.

Equipment Warehouse

The Equipment Warehouse module is a key tool for efficient management of equipment in a construction company. It allows recording and monitoring the technical condition of devices, controlling rentals, and managing repairs and maintenance. This feature also enables submitting equipment requests and organizing the check-out and return process. The Equipment Warehouse helps streamline resource organization, increasing work efficiency on-site and ensuring easy access to necessary equipment.

Equipment Database

This is a registry of equipment that also stores information such as usage meter readings, service requirements, supplier, or purchase cost. It helps maintain control over equipment. The Equipment Database is an important part of construction management software.

Equipment Rental Log

This module manages equipment rentals and returns. It allows recording equipment rentals made by both employees and external companies.

Service Event Log

Records service events, repair costs, causes of damage, and related documentation.

Equipment Requests

This feature allows submitting requests for equipment needed to carry out construction work.

Equipment Pickup

This feature allows employees to request the pickup of larger equipment from the construction site. It makes the equipment handover process more organized and efficient, enabling responsible personnel to act promptly.

Return Extension

This module allows submitting a request to extend the return deadline for equipment, including a justification. This adds greater flexibility to equipment management and makes resource availability planning easier.

Return Scanner

Records equipment returns using system-generated barcode labels. This feature makes the pickup process fast and automated, significantly saving time and eliminating the risk of errors.

Materials Warehouse

This module provides full control over materials used in construction projects. With features such as material requests, stock transfers, inventories, and material consumption tracking, users can easily manage inventory levels, monitor the flow of materials between projects and locations, and conduct regular inventories. The construction management system also enables precise tracking of material purchases and their costs, allowing for real-time expense control and better work organization.

Materials Database

The warehouse module that stores purchased materials for construction projects. It manages minimum stock levels, material consumption, and allows allocation of materials to specific projects.

Material Consumption

This register collects information about materials that have been used for completing tasks or projects.

Material Requests

This feature allows submitting requests for materials needed to complete tasks or projects. It helps make the ordering process more organized.

Material Purchases

This feature collects information about costs, delivery dates, and the intended use of purchased materials.

Stock Transfers

This feature records and monitors the movement of materials between different warehouses, projects, or locations. It makes it easy to track where resources are currently located and who is using them.

Inventory Management

This feature enables regular inventory checks of warehouse resources. It allows comparing actual stock with system records, identifying shortages, surpluses, or errors, and generating reports based on the findings.

Additional Functionality

In addition to the main modules, Contractors.es offers a set of auxiliary features that support daily work organization, document flow, communication, and access to key information. These are small tools that make a big difference in the smooth operation of the company.

Time Off

This feature allows recording employee vacations and other absences, making work planning easier and ensuring better resource availability.

Approvable Documents

This feature allows verification of documents that must be approved by designated personnel before being considered official. It ensures full compliance with internal procedures and requirements.

Email

Thanks to email integration, it is possible to send and receive messages without leaving Contractors.es – everything in one place.

Knowledge Base

This is an organized knowledge center containing procedures, instructions, and supporting documents. It provides quick access to essential information and supports problem-solving.

Additional Project Fields

These allow the system to be tailored to the specifics of your projects. It is a place for all essential information that facilitates organization, quick data retrieval, and better project control.

Chat

This feature enables fast and convenient team communication. Everything happens in one place—without phone calls or scattered messages—ensuring information reaches the right people immediately.

Notes and Ratings

This feature is used for recording brief comments related to a project or employee work.

Mobile App

An integral part of Contractors.es is the mobile app designed for employees and subcontractors performing tasks on construction sites. It provides each team member with real-time access to assigned tasks, ensuring the schedule is followed on time—without unnecessary phone calls or delays.

The construction management app allows reporting technical issues, requesting time off, and recording work hours and employee locations. It is a tool that streamlines communication, increases transparency, and enables real-time response to changes.

Contractors.es connects the office and the construction site into a single, unified system.

Field Worker

Foreman

Attendance Tracking

Employees log in upon arrival at the work site and log out at the end of their shift, while the built-in GPS module records their location. If they move away from the assigned work area, the system automatically notes this event. All data is visible in real time in the web system, allowing the generation of accurate attendance reports and calculation of hours worked.

Inventory Updates

Thanks to the feature of uploading documents with photos of deliveries from the construction site, inventory levels are updated in real time. This enables efficient use of delivered materials, significantly speeds up project execution, reduces errors, and simplifies the process of documenting deliveries.

Reporting Weather-Related Issues

With just a few clicks, it is possible to report that weather conditions have prevented the completion of scheduled tasks. The system automatically retrieves weather data from the internet, taking the project location into account, and each report is recorded in the issue log—creating clear documentation that can serve as justification for potential delays to the client.

Issues

This feature allows for quick reporting and review of problems unrelated to weather conditions, facilitating on-site management. It enables immediate recording of issues, monitoring their status, and adding necessary notes and photos. All reports are visible and organized by resolution date.

Equipment Usage Log

This feature allows quick submission of equipment requests, extension of return deadlines, and organization of equipment pickup. Requests are displayed in two categories: borrowed equipment and pending requests. This makes managing equipment across different projects simpler and more efficient.

Requests for Information and Change Orders

This feature enables efficient project management when additional information is needed. Requests for information are used to submit questions and clarify doubts, while change orders allow updates to the scope of work or project modifications. This streamlines the process and ensures that the status of requests is updated in real time.

Daily Report

This feature allows effective tracking of project progress in terms of both time and finances. It makes it easy to monitor on-site work and check whether the project is proceeding according to schedule. The daily report is available at the end of the workday and allows adding detailed information about progress as well as any health and safety notes.

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